Are you our new Events Coordinator?
Published August 25, 2017
TERMS OF REFERENCE
The Events Coordinator will serve as an integral member of the Special Projects team with responsibility for content, logistical and production preparations for EAT’s Forums and events.
EAT is a global initiative linking food, health and sustainable development across science, business and policy. Originally launched three years ago, EAT is now an independent foundation, with three core partners: The Stordalen Foundation, the Stockholm Resilience Centre and the Wellcome Trust. The overall objective of EAT is to expand scientific knowledge on the interconnections between food, health and environmental sustainability, spur innovation along the food value chain, and facilitate the development of evidence-based policies and strategies to catalyze a shift to healthier and more sustainable food. EAT spearheads a holistic approach to today’s food related challenges.
About the position
The Events Coordinator will serve as an integral member of the Special Projects team with responsibility for leading logistical, planning and content aspects of EAT’s Food Forums (or other events as required). The Events Coordinator will report directly to the Director of Special Projects and will liaise with the different teams to ensure that EAT events adequately reflect the initiatives priorities.
This individual will have strong project management, communication and interpersonal skills; solid experience in leading and motivating teams. This role is based in Oslo (Norway) and is full-time.
- Take ownership of assigned events life cycle with emphasis on the planning and preparations stages.
- Liaise with the production, registration and communications teams to ensure all tasks are clearly communicated and deadlines met.
- Maintaining close contact with the administrative team and speaker liaison to ensure processes are handled professionally, to budget and support to resolve any emerging issues.
- Research potential speakers, prepare invitations, prepare speaker bios, as well as background and promotional materials.
- Preparing or editing event correspondence, reports, materials and processes.
- Responsible for supporting the Director of Special Projects as required.
Content / Programme Development:
- Content design elements include assisting the relevant internal team members to collaborate on designing interactive, interesting and innovative plenary programme. Ensure that content elements of the events are completed to specific deadlines and consistent quality.
- Establishing and developing relationships with EAT partners and across teams.
- Create workflows for efficient internal teamwork and project delivery.
- Provide information to communication team and update website content to ensure public messaging remains consistent and accurate.
- Bachelor’s degree and experience organising events is required. (While not required, a background in Public Health, Sustainability, Environmental Science, Economics / Business or Communications is an asset).
- Ideally, 3+ year’s relevant work experience managing projects / events in cross functional environments.
- Proactive, flexible, self-reliant, good problem solver, results oriented with strong communication skills.
- Ability to liaise with government, donors and stakeholders in a professional and friendly manner.
- Proven organisational, teamwork and interpersonal skills.
- Excellent oral and written English required.
- Flexibility regarding working hours – role will require evenings and weekends as well as some travel.
- Passion for the EAT Foundations mission.
Please apply in English by submitting a cover letter, academic transcript and CV to email@example.com before 20th September 2017.
Please ensure you make it clear which role you are applying for in your application. Note interviews will be held on a rolling basis. The EAT foundation is an equal opportunities employer.